Relocating is said to be one of life’s most stressful experiences. Even with careful preparation and planning it costs time, money and energy. When it comes to moving offices, this is compounded even further. Important documents, files and valuable assets need to be relocated without being damaged, all whilst keeping the business up and running and making sure employees can continue to work as much as possible.
One of the major headaches with office moves is removing your existing IT infrastructure including PCs and servers and rebuilding it at the new location as quickly as possible. Whilst many companies merely shift their old system from one office to the other, there are many benefits in moving IT to the cloud. Let’s explore these further.
Out of date hardware
In general, office hardware needs to be replaced every 3-4 years due to maintenance costs and outdated operating systems. Before going to the trouble of moving old, outdated or soon to be outdated equipment over to a new office, it’s a good time to take a look at your current setup and assess what could be improved.
An office move is a perfect opportunity to break out of the replace and refresh cycle for good. You can change over to the cloud mid-move, discard old hardware and servers and adopt new, economically friendly Thin Client devices. Ultimately, all that’s needed at the new office is an internet connection and internet enabled devices: data storage, backups, operating systems, applications and emails are managed and updated by the cloud provider.
Maintaining business continuity
In addition to moving existing hardware to the new location, careful planning is required to securely relocate heavy servers hosting critical company data. Once moved, the entire IT infrastructure will have to be rebuilt in the new location which, depending on the size of the business, can be a very time consuming task and most importantly employees might not be able to work at all until everything is set up.
By adopting a hosted desktop cloud solution, you can overcome these challenges. Firstly, you can ditch your on-site servers because they are redundant which means that they don’t have to be moved (or refreshed in the long run). Furthermore, chunky old PCs can be replaced by energy and space saving Thin Client devices which are a fraction of the size of a traditional PC.
When it comes to moving offices, making sure that all servers on which critical data is stored are relocated in a safe manner can be a daunting task. Furthermore, backing up data in case a server gets lost or broken during the move can be an added worry, especially if back-ups are not performed on a regular basis.
Cloud solutions remove this risk completely as no on-site servers are needed, eliminating any worry that devices may break during relocating. What’s more, IT security is taken care of constantly with frequent updates being performed by the provider to ensure a secure IT infrastructure at all times.
An office move is a great time to reflect on existing structures and assess whether they will suit the business in the years to come. It is a time to ask yourself whether your current IT setup will help you remain competitive in the long run or restrict it.
The very nature of Cloud computing allows you to react to business change thanks to its scalability at the same time as improving collaboration, reducing office space and energy costs.
As we know office relocations are stressful but they can also be a step change to futureproofing your business.
We're here to help
We’re always available for assistance, guidance, and advice. If you want us to provide an impartial evaluation of your infrastructure and offer solutions in the event of failure or a disaster, then just complete the information and we'll get back to you.
We appreciate that no two businesses are the same and there are many factors to consider when moving your infrastructure to the Cloud; are you looking for replication and fail over, are you looking to move some services / elements or your entire infrastructure.
Once again, we’re here to help with anything from scoping, building, testing, monitoring and tweaking resources to make sure you get the performance you want within the budget you can afford.